Policies, Terms & Conditions

 Rental Clients MUST READ & SIGN the POLICIES, TERMS & CONDITIONS on the Rental Agreement.  Below are some of the Policies.  This is to ensure all parties understand the requirements of providing for everyone’s safety and keeping the venue (St. Joseph Assembly Hall), Mission Trail Event/Event-A-Geous,LLC well maintained and a safe location for future use.

RENTAL FEE & DEPOSITS      DAMAGE DEPOSIT REQUIRED    ALCOHOLIC BEVERAGES

SECURITY REQUIRED            CATERING POLICY                       KITCHEN POLICY   

LINENS-DECOR-LIGHTING            CONDUCT           TRASH, EQUIPMENT, OTHER ITEMS

LOAD-IN/LOAD-OUT & STORAGE                       CITY-COUNTY-STATE-FEDERAL LAWS  

USE OF OUTSIDE VENDORS            CANCELLATIONS & REFUNDS            LIABILITY

ADDITIONAL TERMS & CONDITIONS                                          PAYMENT OPTIONS

A signed contract and a 50% date-hold deposit for the costs associated with the event space and any packages purchased, must be received to reserve your date and time(s), which includes Rental fee, required Security, Cleaning Fee and Refundable Damage Deposit.

The balance is due thirty (30) days prior to your event. No terms are implied or granted and no work will be allowed to commence until full payment is received. 

If your event is less than 30 days from the date of Rental Agreement, full amount of Rental fee, required Security, Cleaning Fee, Refundable Damage Deposit and other services booked will be due to reserve the venue and services.

A refundable Damage Deposit of $300.00 is required to rent this facility.  Fifty percent (50%) is due with your signed Rental Agreement, and the 50% balance is due with the balance of the rental fee and services, 30 days prior to your event. 

Upon the close of your event, a FINAL WALK THROUGH with a member of our staff is mandatory. 

Failure to return facility in a satisfactory condition may result in the forfeit of your Refundable Damage Deposit, and additional fees may be charged to Rental Client.

ALL Alcoholic Beverages will be served SOLD OR SERVED ONLY by Mission Trail Events/ Event-A-Geous,LLC.    NO EXCEPTIONS. 

We have an excellent Bar Service option available.  Please contact Event Specialist at 210.386.3722 or email info@missiontrailevents.com

Security is required of ALL events and will be scheduled by Mission Trail Events.  Officer(s) will be on site 30 minutes prior to event start time and leave at the end of Wrap-Up time of the event. 

For events with 1 to 99 guests – 1 SECURITY OFFICER ON DUTY REQUIRED

Events with 100 to 150 guests – 2 SECURITY OFFICERS ON DUTY REQUIRED 

 We prefer that all services (Catering, Decor, Linens and Lighting) be done through our Packages or the approved vendors on our Preferred List.   

However, if you would like to use an outside Caterer, Décor/Linen Company or any other Service Providers NOT on our "Preferred List", they MUST BE APPROVED at least 45 days PRIOR to your event by our Event Specialist.  

They must also provide a copy of their CERTIFICATE OF LIABILITY Insurance in order to participate in your event.

 *Failure to provide the information above could result in the cancellation of your event. 

 We prefer that all services (Catering, Decor, Linens and Lighting) be done through our Packages or the approved vendors on our Preferred List.  These companies have been vetted to ensure high quality service and provide their own Liability Insurance.

However, if you would like to use an outside Caterer NOT on our "Preferred List", they MUST BE APPROVED at least 45 days PRIOR to your event by our Event Specialist.  

They must also provide a copy of their CERTIFICATE OF LIABILITY Insurance in order to participate in your event.

*Failure to provide the information above could result in the cancellation of your event.

If you are bringing your OWN food or using a Caterer NOT on our Preferred List, Serving and staging may only be set up in the Hall area - Not the Kitchen or serving area.   

ONLY CATERERS ON OUR PREFERRED LIST MAY USE THE SERVING LINE IN KITCHEN AREA. 

No cooking or food preparation may be done on sight.  Mission Trail Events/Event-A-Geous, LLC and venue does not provide pots, pans, dishes, glassware, knives or utensils. 

Caterers / Rental Clients bringing their own Food are NOT allowed to use the Kitchen or Prep/Service Area. Food and *Non-Alcoholic beverages will have to be set up outside of the kitchen in the serving line area or out in the event space.  

All trash, including recyclables must be collected, properly bagged and removed by the Rental Client and/or Caterer,  and disposed of in the DUMPSTER outside.

Failure to remove trash or return a clean facility will result in the forfeit of your Damage Deposit, and additional fees may be charged to the Rental Client or Caterer.   

A final walk through with a member of our staff is mandatory at the close of your event and prior to your departure.

Mission Trail Events wants to make every event here a special and welcomed experience.  

We have prepared some Excellent Packages which include all of these services. 

If you decide to use another Vendor, your service provider will have to provide a copy of their Certificate of Liability Insurance and add Mission Trail Events/Event-A-Geous, LLC to the policy as co-insured.

PLEASE NOTE THE FOLLOWING POLICY REGARDING DECOR:

• No nails, screws, staples or penetrating items are allowed on our walls, floors, doors or ceilings. 
• No glitter, or foil / paper confetti. 
• No scotch tape or masking tape allowed. 
• Only low tack tape is allowed on our walls & floors. 

All décor should be affixed with low tack tape and must be removed before the end of your WRAP-TIME. 

Refundable Damage Deposit may be forfeited if this policy is not adhered to.

You are required to return the space to the same condition in which it was found prior to your event.  Any décor, catering or rental equipment must be removed prior to the end of wrap-time.

Any DJ and/or Band equipment must be removed completely before the end of wrap-time.  

A final walk through with a member of our staff is mandatory at the close of your event.   

Failure to return facility in a satisfactory condition may result in the forfeit of your Refundable Damage Deposit, and additional fees may be charged to the Client and/or Caterer.

(Arrangements may be made for alternate pick up time of equipment, but will incur an additional fee.) 

A Load In & Load Out time will be established upon securing the venue.  This information must be communicated to all vendors participating in your event.

A storage fee will be applied to any items left overnight or beyond Wrap-Up time.

Note: It is NOT the responsibility of Mission Trail Events to ensure that pickups or deliveries are scheduled or executed by outside vendors not on our preferred list.

(Arrangements may be made for alternate pick up time of equipment, but may incur an additional fee.) 

Children under the age of 12 will not be allowed outside unless accompanied by an adult.

Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion.  Client/Contact/Renter and guests shall use the premises in a considerate manner at all times. 

During underage events such as graduation parties or Quinceñeras, conduct deemed disorderly at the sole discretion of Mission Trail Events and Event-A-Geous,LLC team members or staff shall be grounds for immediate expulsion from the premises and conclusion of the rental period. 

In such cases Refundable Damage Deposit will be forfeited.

During events using or selling alcohol, alcoholic beverages must not be taken outside the event space. 

All legal consequences and ramifications are the sole responsibility of the client or rental party at the event space.

Renter agrees to comply with all applicable City, County, State and Federal Laws and shall conduct no illegal act on the premises. 

This is a drug fee and non-smoking facility at all times, and there are no exceptions.

Rental Client, Renter's Caterer or Guests may NOT serve or sell alcohol on premises at any time. 

Mission Trail Events/Event-A-Geous, LLC reserves the right in its exclusive discretion, to expel anyone who, in its judgement, is intoxicated or under the influence of alcohol or drugs, or who shall, in any manner, do or participate in any act jeopardizing the rights, use permit, or insurability of Mission Trail Events/Event-A-Geous, Por Vida, Inc. or the safety of its staff, guests, or building contents. 

No Exceptions.

All Cancellations must be submitted in writing to 

Judi Deleon, 

Mission Trail Events 

PO Box 12545, 

San Antonio, Texas 78212.     

• 180 Days/6 months or more from event date: 100% of Rental Deposit paid will be refunded
• 61 to 179 Days from event date: 50% of Rental Deposit will be refunded
• 60 days from event date: 30% of Rental Deposit will be refunded
• 31 to 59 days from event date: 15% of Rental Deposit will be refunded
• 30 days or less prior to event: No Refunds

Due to the current situation with Covid-19, Mission Trail Events is allowing for ONE rescheduling of your event without any penalties.  Reschedule date must be available and the same type of calendar day as previously confirmed & paid for.

Cash, Cashier’s Checks, Money Orders, or Major Credit Cards* ONLY.   

MC, AMEX, VISA  

(*A convenience fee of 3.25% will be added to all credit card payments.)

No Personal or Business Checks Accepted.

Cashiers checks or money orders are to be made payable to: 

Mission Trail Events

A CREDIT CARD AUTHORIZATION form is required for credit card payments & is available from the Event Specialist upon payment.    

(Payment Plans are available on Packages purchased Six (6) to Twelve (12) months in advance of your event.  Cancellation and Refund Policies Apply.)

Client/Renter/Business Contact agrees to indemnify, defend and hold Mission Trail Events/Event-A-Geous, LLC, Blessed Sacrament Academy, Por Vida, Inc., it’s landlord, building owners, officers, employees and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, dispensing of payment by renter, its employees and agents of alcoholic beverages at St. Joseph Assembly Hall, Mission Trail Events/Event-A-Geous, LLC and Por Vida, Inc.

In the event Mission Trail Events/Event-A-Geous, LLC, its landlord, building owners, officers, employees and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, client/contact/renter agrees to pay Mission Trail Events/Event-A-Geous, LLC, Blessed Sacrament Academy and Por Vida, Inc., its landlord, building owners, officers, employees and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Mission Trail Events/Event-A-Geous, LLC, Blessed Academy and Por Vida, Inc., including all collection expenses and interest due. 

 · If Client/Contact/Renters event date is 30 days or less from booking date, the full amount of the rental fee is due upon reservation and signing of this agreement/contract.

· “Wrap-Up Time” refers to the agreed upon time the Client must have the event space returned to its original condition and ready to vacate space. (End Of Event)

· Reserved food and beverage catering, along with linens, entertainment, security, décor and other services being authorized are subject to all agreements and contracts with Mission Trail Events/Event-A-Geous,LLC.

· Purchases made which are necessary to produce your event may not be refunded, or may not be refunded in full if costs have been incurred toward that obligation.

· Mission Trail Events / Event-A-Geous, LLC reserves the right to cancel reservations and open Client/Contact/Renters event date to another party if a breach or violation of this agreement/contract occurs.